Rules and Regulations

Safety | Nuisance | Sanitation | Parking | Vandalism | Illegal Activity
Maintenance Policy | Payment | Pet Control | Penalties


ARTICLE #1:  SAFETY

a)     The member shall at all times exercise care for the safety of others.
b)     Flammable liquids in quantities greater than one gallon may not be stored in the
         member's home.

c)     Combustible materials may not be accumulated and stored in such a way as to
         create a fire hazard.

d)     It is the member's responsibility to test smoke alarms and heat detectors regularly
         and report any malfunction to the Co-op.

ARTICLE #2:  NUISANCE

a)     Members will refrain from creating unnecessary noise at all times, but particularly
        after 11:00 p.m.

b)    It is the responsibility of members to exercise control over the activities of their
        children in respect to the right of neighbors to quiet privacy.

ARTICLE #3:  SANITATION

a)    Members are expected to keep the interior of their home reasonably clean and tidy.
b)    It is recognized that pest infestation can occur even in well kept homes. 
        Where such infestation occurs, members shall take, at their own expense, such
        remedial
measures as may be necessary.
c)    Garbage shall be securely tied in plastic bags and deposited in the garbage hut. 
d)    Garbage huts must be kept clean and odorless.

ARTICLE #4:  PARKING

a)    The Co-op will ensure that enough parking spaces are designated to correspond
       with the number of units
b)    A member is only guaranteed one parking space with an outlet.  If available, and
       upon request and additional parking space will be assigned to a maximum of
       two spaces per unit.
c)    Only vehicles registered with the Co-op will be allowed to park in designated spaces.
       The Co-op will provide parking stickers featuring a designated number for members
       vehicles.
d)    Only passenger vehicles will be assigned parking stalls.  No campers, boats, motor
       homes, and no trucks over 2400 kg.  Exception will be made for short term visitors
       with parking permits.
e)    In locations where powered outlets are provided by the Co-op, members should
       avoid unnecessary use of electricity.  Under no circumstances should vehicles
       be plugged in when the temperature rises above "0" degrees.
f)    A fee of $10.00 per month per stall will be charged for all stalls, as of June1, 1996.
       Subject to review at General Membership meetings.
g)    Unlicensed vehicles or derelict vehicles or inoperable vehicles may not be stored
       or parked within the Co-op.
h)    Vehicles leaking oil or other solvent fluids may not be parked on paved surfaces of
       the Co-op.  Mechanical work which may involve spillage of such fluids may not be
       performed on paved parking areas.
i)    During winter months, vehicles must be able to be moved on short notice for purpose
      of snow removal.  Failure to move the vehicles shall result in their being towed away
      at the owner's expense.
j)    Vehicles may not be parked in such a way as to block or impede passage of other
      vehicles or to deny access of a member to his assigned space.  The member must park
      in their designated parking space(s).
k)   Improperly parked vehicles, derelict or unlicensed vehicles, may be towed away at
      the owner's expense on the order of a Board Member or Staff Member if, after
      reasonable effort, the owner cannot be reached, or if reached, refuses to remove
      the vehicle.
l)    Visitor's parking is just for visitors, NOT MEMBERS.  A visitor's sticker will be
      available at the office for visitors remaining longer than 48 hours.

ARTICLE #5:  VANDALISM

      Any act of vandalism, theft or malicious mischief perpetrated by the member
      or a member of his/her household or guest, against the Co-op or other resident(s)
      shall be grounds for immediate termination of the member's housing agreement
      as well as prosecution to the full extent of the law.

ARTICLE #6:  ILLEGAL ACTIVITY

      Illegal activity or illicit trade carried on by a member or guest within the Co-op shall be
      grounds for termination of the member's housing agreement.

      NOTE:        WHERE THE WORD "MEMBER" IS USED, IT SHALL BE ALSO
                          REFER TO THE MEMBERS OF THE HOUSEHOLD, GUESTS
                          AND VISITORS.

ARTICLE #7:  MAINTENANCE POLICY

Introduction:

      Housing maintenance is the responsibility of every householder whether he does
      the work himself, hires a contractor or pays for it through additional housing charges.

      This policy is designed to consider the member as a homeowner by placing much
      of the responsibility for ordinary upkeep directly with him.  At the same time, the
      Co-op offers the opportunity for volunteer co-operation between members or for
      experienced service from maintenance staff at a moderate fee.

      The policy is also designed to relieve the members as a whole of the expense incurred
       by the few who misuse and abuse the property and to minimize the loss of revenue
       incurred when a house is vacated in a condition unfit for re-occupancy.

General Provisions:

a)    Upkeep By Members:  It is the responsibility of the member to maintain his assigned
       house in good condition at all times and upon vacating the house to assure that it is
       clean and in good repair and suitable for re-occupancy.
b)    Damages By Members: The member shall be responsible for all damages to co-op
       property arising out of accident, negligence, or abuse by himself, members of his
       household, guests, and/or visitors.
c)    Replacement By Co-op: Except where otherwise specified, the co-op shall, at its
       discretion, replace or repair any equipment of the co-op which is faulty or damaged
       through normal wear and tear at no expense to the member.
d)    Common Areas: Except where otherwise specified, the co-op shall maintain and
       provide service to areas which are common to the members.  That no outbuildings
       (including dog houses) be allowed in Superior View.  Clotheslines including the
       permanent umbrella type must have board approval before being installed.
e)    Fees: Fees for service by maintenance staff shall be according to a scale set from time
       to time by the directors plus the actual cost of materials if any.  Where outside
       contractors are used, the fee shall be the actual cost of any labour or material.  The
       current fee for Superior View Staff maintenance is $20.00 per hour during regular
       hours and $25.00 per hour after hours.
f)    Waiver of Fee:  The Co-op, at its discretion, may waive all or any part of a chargeable
       fee due to extenuating circumstances or where the personal situation of a member so
       warrants.

Special Provisions

a)    Painting - Interior: The member shall repaint his unit when required, but generally
       not less than every four years.  The Co-op shall supply sufficient paint for the entire
       unit in approved colours.  Maximum paint is four gallons.  The member may elect to
       have the painting done by the Co-op at a cost set out in a schedule of fees established
       from time to time by the directors.  A member leaving the co-op is required to repaint
       his unit or pay 25% of the scheduled fee for each year of residency, except, that, at
       the discretion of the co-op, credit may be given for parts of the house recently painted.
       The work must be of quality acceptable to the co-op.  Any touch or clean up required
       will be charged to the member.  The co-op will supply drop sheets and ladders to
       members upon request.
b)    Wallpaper:  The member may apply dry-strippable wallpaper but if at the time of
       move out it is found NOT to be acceptable, the member will be required to remove
       such wallpaper and repaint.
c)    Attachments & Decorations:  Decals, plaques or any objects which the member may
       glue, nail or otherwise attach to the walls or ceilings must be removed at the time of
       move out and the surface repaired and repainted at the member's expense.
d)    Second Cable / Telephone Installation:  Telephone jacks and extra plug-ins are allowed
       subject to the member accepting responsibility for repairing, to the Co-ops satisfaction
       any damage caused by such plug-ins.  Thunder Bay Telephone / Shaw Cable require
       a letter from the office before any additional plug is installed.
e)    Floor Coverings: The member is responsible for damage to floor coverings caused by
       accident or abuse.  Caster cups should be used to protect against damage by heavy
       pieces of furniture.  Carpets installed by the member must have underlay.  Wall to wall
       carpeting, fastened to the floor may NOT be installed without permission of the Co-op.
       Such installation becomes the property of the Co-op.  Carpeting installed by the Co-op
       will be replaced with vinyl, at the Co-op's discretion.
f)    Hallway Maintenance:  That members living on the second floor of ALL buildings
       will be expected to take turns in the weekly cleaning of the stairwells, corridors and
       hallway carpets.  Cleaning supplies will be supplied by the Co-op.
       Building #110:  That the upstairs members of Building #110 Castlegreen Drive will
       be responsible for maintaining the upstairs corridor on a rotating basis.  The entrance
       and main floor corridor will continue to be maintained by the Co-op.
g)    Hardware:  Members are expected to do small repairs or replacements themselves, if
       they are able.  If not, help is usually available through the office.  Parts and materials
       can be obtained through the co-op at cost.  If the co-op is called upon for such work,
       the member will be required to pay a fee according to the current schedule.
h)    Appliances:  Appliances which are the property of the Co-op will be serviced by the
       Co-op.  Members should become thoroughly familiar with the appliance manuals so
       as to avoid unnecessary calls due to mis-operation.  Service costs due to mis-operation
       or abuse will be charged back to the member.  To defrost the freezer portion of the
       fridge, please refer to the manual.
i)    Plumbing: Plumbing repairs in general are the responsibility of the coop.  If a member
       is able to change a leaky tap washer, he is urged to do so.  Otherwise, leaks and
       dripping faucets should be reported IMMEDIATELY to the Co-op.
           Notice: Please shut off the washing machine taps in behind the washer after use!!
           If you do not, you will notice hot water in strange places, or you may notice a
           shortage of hot water!!
      
If a clogged drain or toilet cannot be relieved with a plunger, the member should call
       the office.  A service fee will be charged for such a repair.  Where common drains
       become plugged and the responsible person cannot be identified, the cost of repairs
       shall be shared equally by all.
j)     Electrical:  Electrical repair and maintenance is the responsibility of the Co-op.  Any
       additions or alterations to the electrical circuits must receive prior approval of the
       Co-op and the respective licensing department.  Any fees required for the licensing
       or inspection would also be the responsibility of the member.
k)    Lawns:  Members are responsible for lawn maintenance in the immediate areas of
       their units if applicable.  Large open areas will be tended to by the Co-op.  Grass seed
       and lawn fertilizer is available to members on request.
l)     Snow Clearing:  Snow clearing of steps and sidewalks is the responsibility of the
       member.  After a snowfall, the centre lanes of parking lots will be cleared of snow to
       allow cars to exit.  Cars should then be removed from the lots to allow more thorough
       clearing.  Where cars are not removed, it will be the owner's responsibility to clear the
       snow which the plow cannot reach.
m)   Garbage:  Cleaning of the garbage sheds is the responsibility of the members residing
       in the building which the shed is used for.  Garbage must be properly tied in large,
       green plastic bags (66 cm X 91 cm).  Recycling bags must be deposited the night before
       pick up to ensure that they are picked up.  Please deposit the recycling bags beside
       the garbage hut.
n)    Move In Inspection:  A memorandum of agreement can be obtained from the office.
       This form provides the new member moving into a unit the opportunity to sign a
       Deficiency and Non-Standard Alterations form.  This form is included in the package
       and must be returned to the office within 30 days of move in.  Failure to return this
       form to the office will result in accepting the last move out inspection done by the
       office to be correct.
o)    Move Out Inspections:  The Co-op expects that a member vacating a unit will leave
       it in a condition ready for re-occupancy without cost to the co-op.  Members are
       required to give two (2) months plus 5 days notice.  This must be received in the office
       5 days before the end of the month, leaving the office staff with a full two months
       for the next move-in.  Within 5 days of move-out, the co-op will inspect the unit and
       provide the member with a list of any repairs required to bring the unit to a reasonable
       standard of re-occupancy.  It is the member's responsibility to contact the office with
       a date and time for inspection.  The unit will be rechecked on move out day.  Any
       repairs required to be done including the re-doing of any improperly completed work
       will be charged to the member along with the cost of any cleaning required.  These
       funds may be taken from the members loan certificate before reimbursement.
p)   Annual Unit Inspections:  Each unit may be inspected annually by the Co-op.  The
       Co-op will arrange a suitable time with the member.  Upon completion of the
       inspection, the co-op will give the member a list of any items requiring repair.  Any
       evidence of extreme misuse or abuse of the premises will be brought to the attention
       of thARTICLE #8:  HOUSING CHARGE ARREARS, LATE PAYMENTS, N.S.F. CHEQUES
       POLICY AND ARREARS COMMITTEE

Introduction

        The Co-operative provides housing for its members at cost.  It is the responsibility
        of the member to pay his or her fair share of the costs for mortgage payments,
        upkeep, administration, etc. as determined at a general meeting.  The payments
        should be made promptly as they become due.

Payment

a)   Housing charges are payable monthly, in advance, on the first working day of each
       month.  Members are encouraged to leave up to twelve (12) postdated cheques at a
       time with the office.
b)   Payments should be made by cheque, money order or through the use of the Interact
       machine available in the office.  The Co-op is not set up to handle cash.  Change
       may not be available.
c)   Arrears are any amounts owed to the co-op that have not been received when due.

Arrears Committee

        A committee has been established in order to handle all arrears.  The office can
        not accept non-payment without an approved "Proposal for Establishing a
        Schedule For Payment of Arrears" form.  This form can be obtained from the
        office, and a meeting date can be arranged in order to meet with the committee.
        Please note that a cheque dated after the first of the month to pay housing charges
        /parking/etc. is not an acceptable form of payment for arrears without prior
        approval from this committee.

Reminders and Notices

a)    Reminders will be sent by the Co-ordinator to each household that is in arrears on
       the third day of each month.
b)    On the fifth day of the month, the Co-ordinator will send a notice from the Arrears
       Committee asking for payment, or asking for a date and time to discuss the situation
       with the Committee.
c)    Failure to comply with the above will result in a scheduled meeting with the Arrears
       Committee.  Failure to appear in person or by agent will be forwarded to the Board
       of Directors for handling.

Non-Payment

a)    If a member in arrears has contacted the Arrears Committee and has completed a
       schedule for payment of arrears, it will be brought forward for discussion at the next
       Arrears Committee Meeting.  If accepted, the member will be notified by the
       Co-ordinator within two (2) days of the meeting and payment will begin as stated
       in the form.
b)    Where a member has not made any arrangements to pay arrears, the Arrears
       Committee will contact the member and arrange a date and time to meet to discuss
       the situation.
c)    Where a member has made arrangements with the Arrears Committee to pay arrears,
       and where the conditions of payment are not being met, the member will be asked to
       an Arrears Meeting.  Failure to appear in person or by agent will be forwarded to the
       Board of Directors for handling.

Late Payments

        Payments received after the first working day of the month are subject to a late
        payment charge.  No charge will be levied for the first offense, however, the
        second offense will cost the member $5.00.  Subsequent offenses will cost the
        member $5.00 plus $1.00 per day (starting after the third working day of the month).
        Occupancy rights may be terminated by the Board of Directors for repeated
        late payments.

Returned Cheques

        If a member's cheque is returned to the Co-operative by a bank or credit union,
        the member shall be required to pay a service charge of $25.00 for non-sufficient
        funds.  In addition, the member shall be treated as though he/she is in arrears
        (including late payment charges if applicable) until such time as the cheque is
        replaced by a proper payment.  Further action may be considered by the
        Board of Directors for repeated offenses.  (Eg. A certified cheque or money order
        may be required for all payments if a member's cheque is returned more than
        once a year or more than three (3) times during the term of their membership).

Bad Debts

a)    Bad debts are the arrears of members who move out still owing money to the Co-op.
       The Board of Directors may take any action it sees fit in order to collect any
       outstanding debts to the co-op including using collection agencies and small claims
       court.
b)    At the end of the fiscal year, any debt older than six months will be written off but
       remain collectible by the co-op.

ARTICLE #9:  PET CONTROL POLICY

General

a)    This policy applies only to cats and dogs.  Rodents, reptiles and other exotic pets are
       not permitted in the co-op.
b)    Members are responsible for any pets that may be visiting.  Visiting pets shall conform
       to this policy excluding items concerning sterilization and registration.

Nuisance

a)    Stoop and Scoop.  Every pet owner shall clean up, IMMEDIATELY, any excrement
       that their pet may leave on Co-op property.
b)    Pet owners are responsible for repairs of any damage caused by their pet to the
       property of the Co-op or of another resident.
c)    Pet owners shall control their pet to prevent any unnecessary noise that disturbs
       other residents

Controls

a)    All pets shall be leashed (max. 10 feet, cats included) when on communal cooperative
       property
b)    Pets may not be left unattended outside the resident's unit
c)    Pet owners shall abide by all city by-laws and/or ordinances regarding control of pets.
       The Humane Society-Animal Control will be called in to deal with any stray pet found
       wandering loose.
d)    Pets known to be vicious or dangerous may not be kept within the Co-op.
e)    Pets shall not be allowed in children's play areas.
f)    Pets may not be attached to trees, lamp posts, door handles, buildings, or other such
       items.  Only a corkscrew tieout stake will be acceptable.

Sterilization

       All pets shall be sterilized at the appropriate age (8 months) and a certificate of
       sterilization signed by a Vet must be provided to the Co-op.

Registration

a)    All pets shall be registered with the Co-op.
b)    A one-time $10.00 registration fee shall be charged to each owner at the time of
       registration of the pet for administration purposes.
c)    The pet owner shall register their pet with the Co-op providing the following information
                    1)    Type of pet
                    2)    Name (if any)
                    3)    Age
                    4)    Description - photograph to be taken by staff
                    5)    License number (where applicable)
                    6)    Copy of the Certificate of Sterilization and Inoculation
d)    An updated Certificate of Inoculation shall be provided ANNUALLY to the Co-op
       office.

Condition of Pet

        Pet owners shall protect their pet against parasites (including flies) and other diseases.

Number of Pets

        Each housing unit is permitted one pet only, provided that no violations have
        taken place.  Approval for more than one pet must be taken to the Standing Rules
        Committee.

Size

        A pet shall not exceed 16 inches in height at its back, when full grown, without special
        written permission from the Board of Directors.

Penalties

a)    All complaints received are handled by the Standing Rules Committee, at their next
       meeting.

       First offense:             Cautionary letter and record of violation.
       Second offense:       Cautionary letter and second record of violation.
       Third offense:            Letter requesting the member attend a Standing Rules
                                              Committee meeting

                                            
       Any additional offenses:   The Standing Rules Committee will forward it to the
                                                         Board of Directors.


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Superior View Housing 2003